PTO Calculator

This paid time off (PTO) calculator is designed to compute the amount of paid time off an individual has earned. It can simplify the process of tracking PTO accrual based on working hours and company policy and is useful for both employees and employers.

PTO Accrual Calculator



How to Use the PTO Calculator

  1. Input the commencement and end dates for the period for which you wish to determine the PTO.
  2. For the starting balance, input the amount of PTO you already have (if applicable).
  3. Input the accrual rate. This is the amount of PTO you earn for each period (per worked hour, day, week, etc.).
  4. Choose the accrual frequency from the drop-down options available.
  5. Enter the maximum PTO hours; i.e., the number of hours of leave you are permitted to accrue (optional).
  6. Click on the "Calculate" button to compute the total accrued PTO hours.

Paid Time Off (PTO) Accrual Formula

This calculator uses the following basic PTO formula to calculate the amount of paid time off:

Total PTO Hours = (Number of Periods × Accrued PTO Hours Per Period) + Starting PTO Balance

You may also be interested in our Pay Raise Calculator or Overtime Calculator

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